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The Army Catering Corps Association’s Policy on Data Privacy   The   Army   Catering   Corps   Association    is   fully   committed   to   ensuring   the   privacy   of   its   members   and   users   of   the   www.accassociation.org   website. This   Privacy   Policy   Statement   explains   how   we   use   what   personal   information   we   hold   on   any   identifiable   individual   to   improve   the   service   the Association   offers   the   membership   and   the   measures   we   take   to   keep   that   information   secure.   This   policy   may   change   occasionally   so   please   check this statement from time to time. The ACC Association has a number of associated subordinate branches. Currently these branches are: Officers’ Club ACC & RLC Chefs (Past & Present) Sergeants' Association ACC Golfing Society All subordinate organisations of the ACC Association are covered and bound by the policies laid out in this document. Background Information In   1980,   as   part   of   the   preparations   for   the   40th   anniversary   of   the   founding   of   the   Army   Catering   Corps,   a   database   was   compiled   of   "Old Comrades".   This   database   was   used   as   the   foundation   for   the   ACC   Association's   Membership   Database,   which   has   been   added   to   as   new   members have joined the Association. A   copy   of   this   database   was   passed   to   The   Royal   Logistic   Corps   Association   in   1993.   That   data,   along   with   the   data   from   all   the   forming   corps associations,   was   used   to   create   a   consolidated   database   which   formed   the   starting   point   for   the   RLC   Association's   own   membership   records.   The RLC   Association   became   the   Data   Controller   for   this   new   RLC   Membership   database   and   at   the   same   time   the   ACC   Association   ceased   to   have   any direct responsibility for that data that was passed to them. Responsibilities The   ACC   Association,   as   the   Data   Controller   for   the   ACC   Association   Membership   database,   must   comply   with   the   provisions   of   the   1998   Data Protection Act. The Act has eight principles that must be adhered to. In summary, they require that data in our databases shall be: 1. fairly and lawfully processed; 2. processed for limited purposes; 3. adequate, relevant and not excessive; 4. accurate; 5. not kept longer than necessary; 6. processed in accordance with the data subjects’ rights; 7. secure; 8. not transferred to countries outside the European Economic Area without adequate protection How we collect the information we hold The   ACC   Association   will   collect   personal   information   from   you   through   your   Membership   Application   Form   and   any   other   forms   that   you   have submitted and through any e-mails that you send us. We   also   collect   information   automatically   each   time   you   visit   the   www.accassociation.org   website.   This   information,   which   records   what   parts   of   the website you visited, is only used as aggregate information, not as identifiable individual information. Use of cookies If   we   use   "cookies"   to   identify   you   when   you   visit   the   ACC   Association   website   we   will   display   the   regulatory   message   informing   you   what   we   are doing.   A   cookie   is   a   small   amount   of   information   which   is   sent   to   your   browser   and   stored   on   your   computer's   hard   drive,   which   then   enables   our web-server   to   collect   information   back   from   your   browser   each   time   you   visit   the   ACC   Association   site.   You   can   find   out   more   about   the   use   of cookies at www.cookiecentral.com/ . No information is collected that can identify an one individual user of the website. What information do we hold about you? In   the   membership   database   we   hold   basic   contact   details,   name,   initials,   postal   and   email   addresses   and   telephone   numbers.   For   some   members we   have   a   few   additional   elements   like   date   of   birth,   service   number,   dates   of   military   service.   None   of   the   data   we   hold   on   an   individual   would   be classified under the Data Protection Act as "Sensitive Personal Data". You can write to the address below to request a report of all data we hold about you. There is currently no charge for this service. We   also   use   the   aggregate   information   about   visitors'   site   usage   patterns   to   enable   us   to   see   how   popular   different   parts   of   the   site   are   with   our visitors, helping us decide how best to further develop the website. What we do with personal information We   use   the   personal   information   that   you   give   us   to   keep   a   record   of   the   ACC   Association   membership   and   to   able   the   Association   to   contact individual   members.   We   also   use   the   information   to   answer   your   enquiries,   and   provide   you   with   information   you   have   requested   about   the Association. How we ensure the accuracy of the information In   an   attempt   to   ensure   the   accuracy   of   the   information   we   hold   we   will   from   time   to   time   request   individual   members   of   the   ACC   Association   to update the information we hold on them and confirm   it is accurate. Who do we share information with? The   ACC   Association   shares   what   information   it   holds   about   identifiable   individual   members   with   The   RLC   Association   and   those   who   have   a legitimate   reason   to   have   access   to   the   data   in   their   capacity   as   managers   or   controllers   of   the   ACC   Association   or   one   of   the   associated   branches. The ACC Association will not share any information we store about you with any other third party or individual member of the Association. From   time   to   time   the   Association   will   engage   external   “Data   Processors”   to   carry   out   such   work   as   printing   and   distributing   the   Association’s Newsletter and to carry out necessary data cleansing processes to ensure the accuracy to the data that is held. The   ACC   Association   has   agreements   with   both   The   RLC   Association   and   the   associated   branches,   and   any   "Data   Processors"   who   is   given   access   to the information we hold, that requires them to comply with the Data Protection Act 1998 and abide with the principles laid out in this document. How we ensure the security and privacy of the data? The   data   is   stored   on   a   server   and   access   to   that   part   of   the   system   where   the   data   is   physically   stored   is   via   a   User   ID   and   Password   login   process. The   number   of   personnel   who   have   been   issued   with   a   User   ID   and   Password   is   strictly   limited   to   people   who   would   have   a   valid   requirement   to process the data. The   data   file   is   encrypted   and   can   only   be   opened   and   read   by   the   input   of   a   secure   password.   The   number   of   personnel   who   have   been   issued   with the Password is strictly limited to people who would have a legitimate requirement to process the data. What if you would like us not to contact you in the future? You can write, email or call us at the address below to request us not to contact you again in the future. What if you would like your details removed from our records? Once again, write, email or call us at the address below and we will, at your request, delete your details from our records. For more information about Data Protection and your rights visit the following site Queries If you have any further queries, you can contact the Association’s Secretary, who is the Data Controller, at: Secretary ACC Association, Dettingen House, Princess Royal Barracks, Deepcut, Surrey, GU16 6RW Phone: 01252 833393 E-mail:
www.informationcommissioner.gov.uk www.informationcommissioner.gov.uk secretary@ACCassociation.org secretary@ACCassociation.org